Privacy Policy
INFORMATION ON THE PROCESSING OF PERSONAL DATA (PRIVACY) Pursuant to Legislative Decree 196/2003 “Personal Data Protection Code” and EU Regulation 2016/679
Who we are
Our website address is: https://inkofficeroma.wpcomstaging.com.
Ink e Office SRL Unipersonale, with registered office in via Vittoria Colonna, 24 - 00193 Rome (RM) Italy, VAT number 09186971009 (hereinafter, “Owner”), as data controller, informs you pursuant to art. 13 Legislative Decree 30.6.2003 n. 196 (hereinafter, “Privacy Code”) and art. 13 EU Regulation n. 2016/679 (hereinafter, “GDPR”) that your data will be processed in the manner and for the following purposes:
1. Object of the treatment
The Data Controller processes personal, identifying data (for example, name, surname, company name, tax code, VAT number, address, telephone, e-mail, bank and payment details – hereinafter, “personal data” or also “data”) communicated by you when entering into contracts for the Data Controller’s services. The Data Controller does not acquire and does not process categories of personal data, such as information that reveals your racial origin, your political opinions, your religious or philosophical beliefs.
2. Purpose of the processing
Your personal data are processed without your express consent (art. 24 letter a), b), c) Privacy Code and art. 6 letter b), e) GDPR), for the following Service Purposes:
- conclude contracts for the Data Controller's services;
- fulfill pre-contractual, contractual and tax obligations arising from existing relationships with you;
- fulfill obligations established by law, by a regulation, by community legislation or by an order of the Authority (such as for example in the field of anti-money laundering);
- exercise the rights of the Data Controller, for example the right of defense in court.
3. Methods of processing
The processing of your personal data is carried out by means of the operations indicated in art. 4 of the Privacy Code and art. 4 n. 2) GDPR and specifically: collection, recording, organization, storage, consultation, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication, cancellation and destruction of data. Your personal data are subjected to both paper and electronic and/or automated processing. The Data Controller will process the personal data for the time necessary to fulfill the purposes set out above and in any case for no longer than 10 years from the termination of the relationship for the Service Purposes.
4. Access to data
Your data may be made accessible for the purposes set out in art. 2:
- to employees and collaborators of the Data Controller, in their capacity as persons in charge and/or internal data processing managers and/or system administrators;
- to third-party companies or other entities (for example, credit institutions, professional firms, consultants, insurance companies for the provision of insurance services, etc.) that carry out outsourcing activities on behalf of the Data Controller, in their capacity as external data controllers.
5. Communication of data
Without the need for express consent (pursuant to art. 24, letters a), b), d) of the Privacy Code and art. 6, letters b) and c) of the GDPR), the Data Controller may communicate your data for the purposes referred to in art. 2 to Supervisory Bodies (such as IVASS), Judicial Authorities, to insurance companies for the provision of insurance services, as well as to those subjects to whom communication is mandatory by law for the fulfillment of the aforementioned purposes. These subjects will process the data in their capacity as independent data controllers.
Your data will not be disclosed.
6. Security
The data is stored and controlled by adopting suitable preventive security measures, aimed at minimising the risks of loss and destruction, unauthorised access, unauthorised processing and processing that is not in line with the purposes for which the processing is carried out.
7. Data transfer
The management and storage of personal data will take place within the European Union.
8. Rights of the interested party
In your capacity as interested party, you have the right set forth in art. 15 GDPR and specifically the rights to:
i. obtain confirmation of the existence or otherwise of personal data concerning you, even if not yet registered, and their communication in an intelligible form;
ii. obtain the indication of: a) the origin of the personal data; b) the purposes and methods of the processing; c) the logic applied in case of processing carried out with the aid of electronic instruments; d) the identification details of the owner, the managers and the designated representative pursuant to art. 5, paragraph 2 of the Privacy Code and art. 3, paragraph 1, GDPR; e) the subjects or categories of subjects to whom the personal data may be communicated or who may become aware of them in their capacity as designated representative in the territory of the State, managers or persons in charge;
iii. obtain: a) the updating, rectification or integration of data; b) the cancellation, transformation into anonymous form or blocking of data processed in violation of the law, including data whose retention is not necessary in relation to the purposes for which the data were collected or subsequently processed; c) certification that the operations referred to in letters a) and b) have been brought to the attention, also with regard to their content, of those to whom the data were communicated or disseminated, except in the case in which such fulfillment proves impossible or involves the use of means manifestly disproportionate to the right protected;
iv. object, in whole or in part, for legitimate reasons, to the processing of personal data concerning you, even if pertinent to the purpose of the collection. Where applicable, you also have the rights referred to in articles 16-21 GDPR (Right to rectification, right to be forgotten, right to limit processing, right to data portability, right to object), as well as the right to lodge a complaint with the Guarantor Authority.
9. Cookies
During navigation, text strings – called cookies – may be stored on your PC, which collect information that can identify your PC or browser. The Site contains, in this regard, a specific information link present on all pages: https://www.inkoffice.it/joomla/uso-dei-cookies
10. How to exercise your rights
You may exercise your rights at any time by sending a communication:
1. by email, to the address: dionigi@inkoffice.it
2. via registered mail, to: Ink e Office SRL Unipersonale, via Vittoria Colonna,24 - 00193 Rome (RM) Italy
3. by phone at 06 – 3224066
11. Owner, responsible person and persons in charge
The Data Controller is Ink e Office SRL Unipersonale, in the person of the Legal Representative, who can be contacted at the following address Via Vittoria Colonna, 24, 00193 Rome.
The updated list of data controllers and processors is kept and can be consulted at the Data Controller's office.
INK & OFFICE SRL UNIPERSONALE will inform you promptly if there are substantial changes with reference to the way in which your Data is processed, we will inform you promptly of such changes.
In any case, you can find the most extensive reference on the subject of the current legislation on the website of our Personal Data Protection Authority at the internet address www.garanteprivacy.it and the complete text of the GDPR can be consulted by accessing the following website:
http://eur-lex.europa.eu/legal-content/IT/TXT/?uri=uriserv:OJ.L_.2016.119.01.0001.01.ITA&toc=OJ:L:2016:119:TOC